When starting your work in the program “1C: Public Institution Accounting 8, edition 2.0” (as, indeed, in any other program), it is important to correctly perform the initial settings. I often hear that the software that accountants use does not meet their needs and is generally not a very convenient tool. I want to argue on this topic and dispel some popular doubts.

Programs from the 1C company are very universal mechanisms. This is their strength and weakness at the same time. The fact is that the programs are designed for the “general public,” which in itself is an excellent characteristic of a mass software product. Imagine how much functionality was conceived and implemented by developers to meet the needs of a wide variety of end users! After all, many organizations and institutions have their own characteristics that must be taken into account.
But, on the other hand, such a wide selection of functions complicates the work, because you can easily get lost in all the variety of commands, buttons, and operations. I always say in this case: “Calm down, the main thing is to develop your own line and style of accounting in your program, use only the necessary and necessary characteristics.”
And, of course, information on proper initial setup will come to the aid of a novice user. In this article I would like to talk about which software options can be disabled and which ones should be used. And I hope that, after reading the article, you will also be imbued with the logic and wide functionality of “1C: Public Institution Accounting 8, edition 2.0”.
I would like to start my article with the fact that for each configuration (a configuration is a certain type of program, because the rules for keeping records and calculating wages in different organizations are very different) there is a demo base.
A demo database is a kind of information base filled with the necessary data, with the help of which you can experience and use all the functionality of the program. Before fully using the program on your data, I would recommend watching a demo. You can ask the accompanying 1C specialists about its installation.
Now we’ll talk about setting up an empty database. After the information base is installed, open 1C: Enterprise. At the first start, the initial data is automatically filled in:

The home page window opens:

I would like to note that the latest versions of 1C programs have the ability to switch the interface (the interface is the appearance of the program). You can switch the interface:

When you open the parameters, the settings window appears:

In this window you can switch the interface.
By default, an empty infobase opens in the Taxi interface. You can also choose two more options. Forms in separate windows differ from forms in tabs in that the program will open new windows, for example for a document:

Everyone has different preferences when choosing an interface; I prefer to select “Forms in bookmarks”:

The first thing you need to do is configure your accounting settings:

The settings form opens:

Since you can keep records of several organizations in one information base (which is certainly more convenient than keeping records in different information bases - you don’t need to run several programs), you can specify the main organization in the first field (this organization will be automatically inserted into documents in the field of the same name):

1. Accounting for settlements and obligations in foreign currencies.

Checking this box allows you to keep records in other currencies by selecting the one you need from the directory.

2. Accounting according to individual financial statements.

This option allows you to keep records using an off-balance sheet separator - sources of financial support. Very often I encounter that this analytics is used for other purposes.
Let me explain: it makes sense to use an FFI when within one organization there is a need to prepare reports separately for each of the FFIs, and if analytics in the form of KPS and KFO are not enough. In practice, there is no need to use IFO as additional analytics in most organizations. You must clearly understand that using an IFO will not make your life easier as an accountant. If the flag in this field is set, then filling in this detail becomes mandatory in each document; posting a document without a filled field becomes impossible. And:
- additional analytics provides more room for errors (there is a high probability of choosing the wrong financial information in certain transactions, which will entail a scattering of financial information in the balance sheet and unreliable data);
- using an IFO implies dividing the balance, that is, roughly speaking, money from the “basket” of IFO1 cannot be used in purchases for the “basket” of IFO2, because the IFO is a separator similar to a CFO.
I would like to note that all the necessary information on the division of financing can be included in the CPS (use “significant” numbers in the code for the classification characteristics of the accounts).

3. Accounting by departments.

This option allows you to keep records by departments, if any, in the organization. Again, this flag will make the “Division” detail mandatory to fill in in all documents.

4. Formation of transactions separately from the document.

This option will allow you to generate transactions separately from the document. It should also be used carefully: when generating transactions separately from the document, there is a possibility of recording the document without postings, which means missing some data from accounting altogether.

5. Centralized accounting.

This flag will allow institutions with different types of organization to be maintained in a single information base: state-owned, budgetary and autonomous. It also includes an excellent opportunity to generate basic reports (general ledger and balance sheet) consolidated for all institutions and for each individual one. Due to the fact that there are more and more centralized accounting departments throughout Russia, their sizes are increasing - this option will significantly simplify the life of accountants.
There are also 2 links on this form:

This completes the first tab of accounting parameters settings. Let's continue our consideration:

On the “Services, works, production” tab, you can set the type of price for generating the cost (if the institution carries out production, you must indicate at what price the cost will be calculated), and the counterparty for the consolidated invoice is also indicated here.

On the next tab, settings are made for cash accounting, including settings for cash register equipment (online cash registers are mandatory from July 1, 2017). From here you can create a connected cash register.

On the “Accounting and Reporting” tab, initial reporting settings are made. Here I would like to dwell separately on setting up the generation of help.

These settings will allow you to include or not include off-balance sheet accounts in the reporting form:

The next interesting option is “Obligation expense control.” I previously talked about this convenient opportunity in the article Control of expenses for obligations in 1C: Accounting department of a state institution 8th edition 2.0
I would also like to note the ability to manage inventory card numbers. We are talking about processing that will help analyze card numbers and, if necessary, change the numbering:

The next tab contains settings for various exchanges. As you know, 1C company programs can exchange data not only with other 1C programs, but also with some third-party applications (which is certainly a strong point of 1C):

The last tab of the accounting parameters settings contains specialized subsystems. Since the functionality of specialized subsystems is very wide, I will talk about them separately in one of the following articles.
And, finally, I would like to say that the result of accounting in the program depends entirely on what was entered by the accountant. The work is responsible, painstaking and requires increased attention. I hope that the software tool “1C: Public Institution Accounting 8, Edition 2.0” will help you in this difficult task!

Recipients, managers, main managers of budget funds, government bodies, local government bodies (municipal bodies), management bodies of state extra-budgetary funds, financial bodies, treasury bodies in terms of execution of estimates for their maintenance - can automate their activities using "1C: Public Institution Accounting 8".

With help, you can keep records not only of one institution, but also of a group of institutions. The institution's structural divisions will be combined into a single information base, forming a centralized accounting department. 1C: Accounting of a government agency 8 uses general state classifiers, compiles general lists of cost items, contractors, inventory items, etc.

"1C: Public Institution Accounting 8" provides automation of accounting of state (municipal) budgetary institutions financed from the federal, regional (subjects of the Russian Federation) or local budgets, as well as from the budget of a state extra-budgetary fund on the basis of budget estimates and keeping records according to the Chart of Accounts budget accounting.

The program is intended for recipients, managers, main managers of budget funds, government bodies, local government bodies (municipal bodies), management bodies of state extra-budgetary funds, financial bodies, treasury bodies in terms of execution of estimates for their maintenance.

Maintaining records for several institutions in a single information database

"1C: Public Institution Accounting 8" supports accounting for both one institution and a group of institutions (structural divisions of the institution) in a single information base (centralized accounting). In this case, general state classifiers are used, general lists of counterparties, inventory items, cost items, etc. are maintained.

The general ledger and balance sheet can be formed consolidated for a group of institutions or separately for institutions and structural divisions.

Maintaining separate records by type of funds

Standard Government Accounting Methodology

"1C: Public Institution Accounting 8" was developed in accordance with the requirements and provisions of the current regulatory documents of the Ministry of Finance of the Russian Federation, the Federal Treasury on budget accounting, budget execution and implements a standard accounting methodology for budgetary institutions in accordance with the current legislation of the Russian Federation.

"1C: Public Institution Accounting 8" provides accounting according to the budget accounting chart of accounts:

• according to the current budget classification of the Russian Federation;
• by type of activity - budgetary activity, income-generating activity, activity with funds at temporary disposal;
• by general government sector operations
• in the context of institutions (structural divisions allocated to independent balance);
• by type of funds.

The chart of accounts and the setup of synthetic and analytical accounting are implemented for all sections of budget accounting to the extent regulated by the Instructions for Budget Accounting.

Accounting for funds and liabilities can be carried out both in rubles and in foreign currency.

Each accounting section in the program is a methodically verified technological cycle of accounting for certain types of property, funds, and obligations within a single standard configuration, which provides for the receipt of all necessary primary documents and accounting registers.

"1C: Public Institution Accounting 8" supports a single interconnected technological process for processing documentation for all sections of accounting with the preparation of a balance sheet.

The main way to reflect business transactions in accounting is to enter configuration documents corresponding to the primary accounting documents. In addition, direct entry of individual transactions is allowed. For group entry of transactions, you can use standard operations - a simple automation tool that can be easily and quickly configured by the user.

Accounting for Expense Authorization

"1C: Public Institution Accounting 8" provides:

• Accounting for Permits received by the institution to carry out income-generating activities (form 0531735) and Addendums to the Permit to carry out income-generating activities (form 0531736), generating data for transmission to the Federal Treasury in electronic form.
• Drawing up an estimate for income-generating activities, generating information about the estimate, about changes to the estimate for submission to the Federal Treasury both in paper and electronic form (Information on the estimate assignments contained in the Estimates of income and expenses for income-generating activities, f. 0531737 ).
• Registration and accounting of received limits of budget obligations, appropriations, and maximum funding volumes.
• Formation of expenditure schedules by the budget recipient for submission to the Federal Treasury.
• Registration and accounting of accepted budget obligations.
• Control over the acceptance of budgetary obligations within the limits of budgetary obligations established by the expenditure classification codes of the corresponding budget and taking into account accepted and unfulfilled obligations.
• Control that cash expenses do not exceed the established limits of budget obligations and, if necessary, the maximum volumes of financing expenses.
• Control that cash payments from sources of financing the budget deficit do not exceed the reported budget allocations.

Accounting for operations of reporting budget data and cash execution

"1C: Public Institution Accounting 8" supports all cash service schemes with account opening:

• in institutions of the Central Bank of the Russian Federation,
• in the Federal Treasury,
• in bodies created for cash services for budget execution by the executive body of state power of a constituent entity of the Russian Federation or the local administration of a municipality.

The program implements a new procedure for cash services for personal accounts opened with the Federal Treasury, in accordance with the requirements of regulations that come into force on January 1, 2009.

The program generates the following documents:

• Application for cash expense (f. 0531801),
• Application for receiving cash (f. 0531802),
• Return application (f. 0531803),
• Request for cancellation of application (f. 0531807),
• Payment order (f. 0401060),
• Application for opening a personal account (f. 0510021),
• Applications for re-registration of a personal account (f. 0510025),
• Applications for closing a personal account (f. 0510026), etc.

Settlements by payment orders through Bank of Russia institutions or credit organizations are also supported.

Accounting for cash transactions with cash is carried out in accordance with the “Procedure for conducting cash transactions in the Russian Federation” (approved by decision of the Board of Directors of the Central Bank of Russia dated September 22, 1993 No. 40).

Receipt and expense cash orders (form No. KO-1 and No. KO-2), announcements for cash contributions (form 0402001) are drawn up and printed according to standard unified forms. Cash orders can be issued both in rubles and in any foreign currency. When posting documents, accounting records are generated, which are reflected in the Journal of Operations for the "Cash" account No. 1 (f. 0504071).

Cash orders can also be issued using monetary documents. Movements of monetary documents are registered in budget accounting accounts, and an inventory of monetary documents is maintained.

"1C: Accounting of a public institution 8" ensures the maintenance of a Journal of registration of receipt and expenditure orders (form No. KO-3) and a cash book in form No. 0504514, approved for budgetary institutions.

The peculiarities of cash circulation are taken into account when making payments through the Federal Treasury authorities - it is provided for the registration of an application for receiving cash check books from the Federal Treasury authorities in the form 0531712 (Appendix No. 2 to the "Rules for providing cash to recipients of budget funds of the budget system of the Russian Federation", approved by order of the Ministry of Finance of the Russian Federation Federation dated 09/03/2008 No. 89n) and reflected in the accounts of transactions when using account No. 40116 “Funds for paying cash to budget recipients”.

It is possible to obtain information on cash flows for any period in the context of institutions, balance sheets, budget classification codes, KOSGU.

The program supports the use of cash register equipment when performing cash transactions.

Accounting for non-financial assets

The program "1C: Public Institution Accounting 8" implements all the features of budget accounting of non-financial assets (NFA) - preliminary calculation of the actual cost on account 010600000 "Investments in non-financial assets", depreciation calculation depending on the cost of the fixed asset, its purpose and use. Provision is made for maintaining both inventory records of fixed assets, as well as group and nomenclature records.

Accounting for precious metals included in fixed assets, materials, and equipment is carried out in accordance with the Instructions on the procedure for accounting and storing precious metals, precious stones, products made from them and maintaining records during their production, use and circulation (approved by order of the Ministry of Finance of the Russian Federation dated August 29. 2001 No. 68n).

When putting fixed assets (intangible assets) into operation, you can write off fixed assets worth up to 1,000 rubles as expenses. inclusive (except for fixed assets that are not written off upon commissioning, for example, library collections) or charge 100% depreciation for fixed assets costing from 1,000 rubles. up to 10,000 rub. inclusive.

For fixed assets and intangible assets worth more than RUB 10,000. Depreciation is calculated monthly using a regulatory document.

These include operations such as centralized supply, intradepartmental transfer, in-house production, reconstruction (modernization), and sale of excess non-financial assets.

Based on the documents on receipt of NFA, documents of the type “Invoice received” are entered to register the supplier’s invoice in order to create a Purchase Book.

The program supports operational accounting of fixed assets worth up to 1,000 rubles. inclusive, written off from the balance sheet at the time of commissioning. The internal movement and write-off of such objects is documented using standardized forms, an inventory is carried out, and accounting registers are formed.

The movement of non-financial assets is reflected in the Journal of operations on the disposal and transfer of non-financial assets No. 7 (f. 0504071), the Turnover Statement for non-financial assets (f. 0504035), Cards of quantitative and total accounting of material assets (0504041) and other accounting registers.

Operations for the movement of non-financial assets recorded in off-balance sheet accounts have also been automated.

Accounting for settlements with suppliers and contractors

Settlements with suppliers and contractors are taken into account in the context of contracts (basis of settlements).

The features of budgetary accounting of settlements with suppliers and contractors are taken into account, depending on the order of settlements - advance payment or advance delivery of goods, works, services. Automatic offset of advances, registration of supplier invoices and maintenance of the Purchase Book are provided.

For settlements with counterparties, a Journal of transactions with settlements with suppliers and contractors No. 4 (f. 0504071) and other reports are generated. It is envisaged to generate acts of reconciliation of settlements with counterparties and conduct an inventory of settlements.

Accounting for state (municipal) contracts, other agreements subject to execution at the expense of budgetary funds and funds from income-generating activities

Information about the state or municipal contract (its change) concluded by the state or municipal customer, and Information about the execution (termination) of the state or municipal contract is formed in accordance with the resolutions of the Government of the Russian Federation dated December 27, 2006 No. 807 and dated July 31, 2007 No. 491 both on paper and in electronic form.

We support the maintenance of records and the formation of a register of concluded state (municipal) contracts, as well as a procurement register in accordance with Art. 73 of the Budget Code of the Russian Federation.

Accounting for settlements with debtors

Accounting for settlements with debtors is carried out by income, by advances issued, by accountable amounts, by shortages, etc.

It provides for the registration of settlements for the services provided by the institution in the main and business activities, including the provision of lease of state (municipal) property.

Implemented registration of invoices and automatic generation of the Sales Book in accordance with the Tax Code of the Russian Federation and the Rules for maintaining logs of invoices for VAT calculations (approved by Decree of the Government of the Russian Federation No. 914 of 02.12.2000). Operations for offsetting received advances are fully automated.

For settlements with counterparties, a Journal of transactions with debtors for income No. 5 (f. 0504071) and other reports are generated. It is envisaged to generate acts of reconciliation of settlements with counterparties and conduct an inventory of settlements.

The offset of advances, both issued and received, is fully automated.

VAT accounting

The program automatically records VAT depending on the VAT accounting policy:

• at rates of 10%, 18%, settlement rates,
• at a rate of 0%,
• when performing the duties of a tax agent,
• from construction and installation work performed for own consumption in an economic way, in accordance with the Tax Code of the Russian Federation.

Separate accounting of VAT amounts charged to the taxpayer for goods (work, services), including fixed assets and intangible assets, property rights used to carry out transactions not subject to value added tax in accordance with clause 4 of Art. 170 ch. 21 Tax Code of the Russian Federation.

An invoice can be issued for one receipt document, or for several receipt documents for multiple deliveries from one supplier during the day or month.

The Sales Book and Purchase Book are automatically generated in accordance with the Tax Code of the Russian Federation and the Rules for maintaining logs of invoices for VAT calculations (approved by Decree of the Government of the Russian Federation No. 914 of December 2, 2000) with additional sheets for “late” invoices and invoices - invoices to which corrections have been made.

Reporting

"1C: Public Institution Accounting 8" contains a set of standard reports, budget accounting registers and regulated reporting - budgetary, statistical, tax.

Standard and specialized reports allow you to quickly obtain the necessary accounting registers and present accounting information in a form convenient for analysis.

Almost all necessary accounting statements are generated automatically based on business transactions entered during the reporting period. Electronic forms for statistical and tax reporting can be filled out manually in whole or in part, with subsequent recalculation of the final indicators. When generating reports, indicators are checked and linked (intra-form and inter-form control).

Reports prepared for printing are automatically divided into pages.

In any report you can get a breakdown of the amount of any graph cell, that is, you can sequentially reach the primary document, the amount of which is integrated in the amount of the graph cell (balance sheet item).

The program allows you to save and archive generated reports, view and restore data from them.

Reports can be received both on paper and electronic media. In the future, the information can be loaded into the 1C: Set of Reports program, the Federal Treasury program for obtaining consolidated statements of the manager, or a program used by the tax authorities.

The forms of primary accounting, accounting, tax and statistical reporting included in the program "1C: Accounting of a State Institution 8" correspond to the standard forms developed by the Ministry of Finance of the Russian Federation, the Federal Tax Service, the Federal State Statistics Service and other departments.

Service capabilities

Control and elimination of error situations

"1C: Public Institution Accounting 8" provides advanced means of monitoring the user's work at various stages of working with the program:

• control of the correctness and completeness of the entered data,
• control of balances when writing off (moving) material assets,
• control of the correctness of entered transactions (accounting records),
• control of input and editing of documents, operations,
• control of modification and deletion of documents entered before the “edit ban date”,
• control of the integrity and consistency of information when deleting data.

Loading classifiers and exchange rates

The program provides for downloading reference books and classifiers:

• budget classifiers,
• BIK classifier (directory of bank identification codes of settlement participants on the territory of the Russian Federation),
• address classifiers of the Federal Tax Service,
• exchange rates from the RBC website.

Data exchange

The standard solution implements data exchange with other programs and systems, providing for loading and unloading of directories and documents, including the exchange of information about settlement documents with treasury systems and institutions of the Central Bank of the Russian Federation.

It is planned to implement data exchange with the program "1C: Salaries and personnel of budgetary institutions 8".

Data Search

The configuration implements full-text search according to information base data. You can search using multiple words, using search operators, or using an exact phrase.

Control access to credentials

The ability to impose restrictions on access to the credentials of individual individuals and/or institutions has been implemented. A user with limited access rights does not have the opportunity not only to change in any way, but even to read data that is closed to him.

Use of commercial equipment

"1C: Public Institution Accounting 8" supports working with cash registers (fiscal recorders). The built-in "Commercial Equipment Connection Assistant" allows you to quickly connect, configure and start using fiscal recorders for registering receipts and cash outgoing orders.

Working with distributed information bases

To work with distributed information bases, it is planned to include exchange plans in the configuration and add an “Autonomous Solution” mechanism designed to automate the exchange of data between information bases.

Online user support

Users of the program "1C: Accounting of a budgetary institution 8" can directly, when working with the program, prepare and send to the 1C company opinions on the use of the program, contact the technical support department, as well as receive and view responses from the technical support department. Users can also take part in a survey of program users conducted by 1C in order to study problems that arise during operation.

Automatic configuration update

The configuration includes a configuration update assistant that allows you to obtain information about the latest updates posted on the customer support site on the Internet and automatically install detected updates. If an update file has already been received, the assistant allows you to update using an update delivery file (.cfu) or a configuration delivery file (.cf) from any local or network directory.

Further development of the configuration

It is planned to include functional blocks for the following accounting sections in the application solution during the first half of 2009:

• accounting for operations to reflect the reported budget data to the RBS;
• accounting for research and development work;
• accounting for parental fees;
• accounting of calculations for paid training;
• food accounting;
• accounting for the production of finished products.

In the current version, information on the specified accounting sections can be entered by postings and standard transactions.

Sharing with the program "1C: Salaries and personnel of budgetary institutions 8"

It is planned that the program "1C: Accounting of a public institution 8" can be used in conjunction with the program "1C: Salaries and personnel of a budgetary institution 8". To achieve this, it is planned to implement a two-way exchange of data on amounts to be paid and on the reflection of accrued and withheld amounts, including taxes, in budget accounting.

Transfer of accumulated credentials from the program "1C: Accounting for budgetary institutions 7.7"

When switching from the program "1C: Accounting for budgetary institutions 7.7", the transfer of balances to the beginning of the year and reference books will be supported.

Compared to the previous version, the 1C: Public Institution Accounting 8 program has a number of significant advantages associated both with the use of the capabilities of the new technological platform and with the development of the functionality and ergonomics of the application solution.

Chart of accounts

Thanks to the capabilities of the 1C:Enterprise 8 platform, the account structure in the program's chart of accounts is brought into full compliance with the structure of the account number in the Chart of Accounts of Budget Accounting. Setting up a chart of accounts has been simplified and has become more clear: setting up an account is done directly in the invoice form, and setting up a working chart of accounts is done directly in the chart of accounts.

Budget classification

In accounting for budget classification, a new concept has been introduced - “Validity period of the BCC”: the values ​​of budget classifier codes are entered on a specific date. This allows you to store transactions according to old and new budget classification codes in a single information base. Thus, when changing classifiers, you can work with the new and old classifications simultaneously in the same information base. The income classifier, the classifier of internal and external sources of financing budget deficits are stored taking into account KOSGU.

It is possible to update budget classifiers from files downloaded from the 1C website, supplied to the ITS or as part of configuration updates. After updating the budget classifiers, you can automatically check the compliance of the "KBK" directory with the downloaded classifiers, set the expiration date of outdated KBK and accounts of the working chart of accounts.

The "KBK balance transfer assistant" automates the labor-intensive process of transferring account balances when changing budget classification codes.

Improved accounting for additional budget classification.

Analytical accounting and data analysis

The capabilities of analytical accounting and data analysis have been expanded.

Using the hierarchical directory "Institutions" allows you to group institutions according to user-defined characteristics and generate centralized accounting reports for groups of institutions, for example, obtain information on accounts payable separately for all schools and separately for all kindergartens.

"1C: Public Institution Accounting 8" supports, within one budgetary institution, the maintenance of separate accounting by type of funds (balance sheets) with the receipt of separate reporting.

The 1C:Enterprise 8 platform provides many ways to group, select and filter data for analysis.

Improving program ergonomics

The interfaces of configuration documents have been brought to a single standard.

The program provides a list of financial and economic transactions documented (directory "Types of transactions"). The chief accountant can disable operations that are not used in the institution to reduce the list of operations when selecting in documents, preventing erroneous accounting entries.

A unified technological mechanism for filtering the values ​​of document details is used. Filling in document details is automated based on the settings:

• directory "Types of operations",
• register of information "Conformity of analytical accounts of KOSGU",
• algorithms for document operation.

All this allows you to reduce the amount of entered data, reduce input errors and protect information from unintentional incorrect user actions.

Expansion of functionality for various sections of accounting

Accounting for non-financial assets

In addition to individual, group accounting of inventory items has been implemented with the formation of inventory cards for group accounting of fixed assets (f. 0504032), acceptance and transfer acts (f. 0306031), write-off of a group of similar fixed assets (f. 0306033).

The storage of information necessary for entering information into the register of federal property is supported (Government Decree No. 447 of July 16, 2007).

User-defined additional characteristics of fixed asset objects are stored and reflected in inventory cards, for example:

• nickname, animal color,
• area of ​​premises, number of floors of buildings, etc.

The number of configuration documents for registering the movement of non-fiscal assets, taken into account both on balance sheet and off-balance sheet accounts, has been expanded.

Automated registration of return of materials from the buyer, generation of a Materials Acceptance Certificate in form 0315004 for documenting claims to suppliers in case of shortages of non-financial assets upon their acceptance.

It is envisaged to maintain lists of permanent commissions - for inventory, for writing off non-fiscal assets, etc. - to be reflected in acts of acceptance, transfer, write-off of non-fiscal assets, in inventory lists, etc.

Implemented accounting and inventory of strict reporting forms by numbers and series.

Accounting for services received and provided

Operations for offsetting advances, both received and issued, are fully automated.

VAT accounting

Separate accounting has been implemented for taxable and non-VAT-taxable sales transactions in accordance with clause 4 of Art. 170 ch. 21 Tax Code of the Russian Federation.

Implemented the issuance of one invoice for several receipt documents for multiple deliveries from one supplier during the day or month.

VAT accounting for construction and installation work performed for personal consumption in an economic way has been automated, in accordance with the Tax Code of the Russian Federation.

Cash accounting

The announcement for a cash contribution is implemented in the form of a document, which allows you to save the announcement data in the information base and adjust them in the future.

Integration with cash register equipment has been improved.

Integration with other programs

The new version has improved integration mechanisms with programs used in financial and treasury authorities.

Data security

In the program "1C: Public Institution Accounting 8" compared to the previous version, significantly higher data security has been achieved through the use of developed functions for delimiting access rights to data.

Application solutions developed on the 1C:Enterprise 8 platform are distinguished by an ergonomic interface, developed tools for constructing economic and analytical reporting, fundamentally new capabilities for analyzing and retrieving information, high scalability and performance, modern approaches to integration, and ease of system administration. All this takes solutions for the public sector to a new level of automation.

"1C:Enterprise 8" supports working with various DBMS - file mode, MS SQL Server, PostgreSQL, IBM DB2.

The 1C:Enterprise 8 server can operate in both MS Windows and Linux environments. This provides choice when implementing the architecture on which the system will run, and the ability to use open source software to run the server and database.

Ergonomic user interface

The new modern interface design makes it easy to learn application solutions for beginners and high speed for experienced users:

• significant acceleration of mass input of information thanks to the line input function and efficient use of the keyboard;
• convenient tools for working with large dynamic lists:
• control the visibility and order of columns,
• setting up selection and sorting,
• printing lists;
• maximum use of available screen space for displaying information,
• design style mechanism.

Configuration

The standard configuration “Accounting for a government institution” implements the most common accounting schemes and can be used in most budgetary institutions. To reflect the accounting specifics of a particular institution, the standard configuration can be changed.

The program "1C: Public Institution Accounting 8" has a launch mode "Configurator", which provides:

• setting up the system for various types of accounting
• implementation of any accounting methodology
• organization of any directories and documents of arbitrary structure,
• customizing the appearance of information entry forms
• customizing the behavior and algorithms of the system in various situations using the built-in language
• wide design possibilities for creating printed forms of documents and reports using various fonts, frames, colors, drawings
• the ability to visually present information in the form of diagrams
• quickly change configuration using visual development tools.

Scalability

The 1C:Enterprise 8 system provides scalability of application solutions, ranging from the simplest to the multifunctional. The program "1C: Public Institution Accounting 8" can be used in the following options:

• single-user – for small institutions or personal use;
• file – for multi-user work, ensures ease of installation and operation;
• client-server version of work based on a three-level architecture. Provides reliable storage and efficient processing of data when a large number of users work simultaneously.

Working with geographically distributed information bases

• unlimited number of autonomously working information databases,
• full or partial data synchronization,
• arbitrary order and method of transferring changes.

Integration with other systems

The program "1C: Public Institution Accounting 8" has ample opportunities for interaction with other applications and provides:

• downloading currency rates from the Internet,

Accounting for a state (municipal) institution of any type: state-owned, budgetary or autonomous. Accounting for budget execution - for managers of budget funds, financial authorities, treasury authorities, etc.

Maintain centralized records of a group of institutions in one database.
In this case, general state classifiers, lists of counterparties, inventory items, cost items, etc. are used. The general ledger and balance sheet can be formed separately or consolidated for a group of institutions.

Keep separate records within one institution according to sources of financial support in one database.
Receive stand-alone reporting. Moreover, the structure of accounts for each source of financial support may be different.

Keep records of activities in full compliance with the law.
Use the Unified Chart of Accounts for Government Accounting and the budget classification of the Russian Federation.

The application provides a high level of accounting automation for almost all sections.

• Accounting for non-financial assets: fixed assets, intangible assets, non-produced assets, inventories, treasury property by item, storage location, materially responsible persons, as well as accounting for accrued depreciation.
• Accounting for financial assets:
  • availability and movement of monetary documents and cash at the cash desk, incl. and in currency;
  • cash flows in accounts with credit institutions, incl. and in currency;
  • financial investments: deposits, shares, bonds, etc.;
  • transactions on personal accounts opened with treasury authorities, electronic data exchange with treasury systems.
• Accounting for liabilities:
  • settlements with suppliers and contractors;
  • settlements with employees and accountable persons;
  • settlements for payments to budgets;
  • settlements on funds received for temporary disposal;
  • intradepartmental settlements;
  • settlements with other creditors.
• Accounting for income calculations, including:
  • Accounting for calculations for manufacturing products and performing work;
  • Accounting for payments for paid services, etc.
• Accounting for property damage settlements.
• Financial results of the institution.
• Authorization of budget expenditures and planned performance indicators:
  • accounting for estimated (planned) assignments, budget allocations, funding volumes, approved limits on budget obligations;
  • accounting and control of fulfillment of accepted obligations.
• Accounting for VAT, invoices, maintaining books of purchases and sales.
• Accounting for state and municipal contracts, generation of information for contract registers on paper and in electronic form.
• Tax accounting for income tax in accordance with Ch. 25 Tax Code of the Russian Federation.
• Tax accounting in accordance with Ch. 26.3 of the Tax Code of the Russian Federation (taxation system in the form of UTII for certain types of activities).

Generate easily regulated reporting:

• budgetary and accounting
• in the Federal Tax Service, Pension Fund, Social Insurance Fund, Rosstat.

Use electronic document management in your work:

• With credit institutions, financial authorities, Federal Treasury authorities:
  • settlements on personal accounts of state, budgetary, autonomous institutions;
  • data exchange in the formats of the Federal Treasury, UFEBS, a customizable mechanism for exchanging information with programs such as "Bank Client", treasury systems.
• With tax authorities.
• With territorial bodies of the Pension Fund.
• With the body exercising the functions and powers of the founder - in terms of regulated reporting (in 1C formats).

Use the application's service capabilities:

• control and elimination of erroneous situations,
• always up-to-date budget classifiers, BIC classifier and address classifier of the Federal Tax Service,
• working with cash registers (fiscal registers),
• and others.

Close the month easily and correctly!

A list of routine operations performed to close the period, the sequence of their execution and their status are generated. If the operation is not completed, the application will prompt you to enter it

Analyze data using standard reports
in a variety of aspects, with different selections and sorting of data.

Conduct technological accounting analysis to identify technical errors.
You can conduct a random or comprehensive check in all possible areas, including:

• quickly check for negative account balances,
• identify incorrect invoice correspondences,
• check the excess of acceptance of obligations over the reported LBO (allocations), approved estimated (planned) assignments, etc.

• transfer of the main “computing” load to the server and economical use of client resources;
• remote access;
• using the application in a service model (SaaS);
• management of the program interface and individual forms.

Work via the Internet

Edition 2.0 of the "Accounting of a public institution" configuration supports connection to the infobase using a thin or web client. The web client allows you not to install the program on the institution’s computers, but to work with the program through a web browser. The thin client is a familiar 1C:Enterprise application for an accountant and at the same time allows you to work with the program via the Internet.

A data processing center (DPC) assumes that all institutions of a given department (ministry, region, etc.) keep records in a single information base. Moreover, each institution has its own isolated data area, i.e. it has access only to its own data.

The advantages of creating a data center are:

• Simultaneous update of the program for all subordinate institutions. Updating software versions (platform, configuration) is performed centrally by qualified data center administrators for all subordinate institutions at once.
• Optimization of the accounting service. The creation of a single center for methodological and accounting issues makes it possible to enter primary documents “on site”, and transfer audit and control functions to the center, whose highly qualified specialists develop and establish uniform accounting policies and procedures for all subordinate institutions.
• Up-to-date information on all institutions is available at any time. The management of a department (ministry, etc.) has the opportunity to obtain the necessary information on any institution, at any time, by connecting to the desired data area.

Possibility of generating transactions during the inter-reporting period

In edition 2.0 of the “Accounting of a state institution” configuration, the separation of transactions at the end of the financial year and the inter-reporting period is provided.

Operations at the end of the financial year and inter-reporting period are divided into three groups:

• Operations for concluding accounts include operations for completing the financial year (concluding accounts), reflected after the formation of the f. 0503127 (0503737), but before the balance is formed.
• Technological operations include technological operations of closing accounts, the balances of which do not carry over to the next year - balances on off-balance sheet accounts 17 “Cash inflows” and 18 “Cash outflows”, accounts authorizing the current period of the year being closed and other similar ones.
• Operations to change the balance sheet currency include operations reflected after the formation of the balance sheet and before registration in the accounts of transactions of the next year - revaluation of NFA, transfer of closing balances to the analytical accounts of the next year, etc.
• Registration of routine operations at the end of the financial year and operations of the inter-reporting period is carried out using specialized configuration documents with the ability to print formalized printed forms (accounting certificate f. 0504833, etc.).

It is possible to register arbitrary transactions of the inter-reporting period using the universal document “Operation (accounting)” with printing of form 0504833 “Accounting certificate”.

Standard accounting reports allow you to obtain data on transactions:

• the current period without including transactions of the inter-reporting period;
• the current period including transactions of the inter-reporting period;
• inter-reporting period.

Regulated accounting registers: general ledger, transaction log, etc. - include data from the inter-reporting period in accordance with the order of their formation established by regulatory documents.

Accounting by department

In edition 2.0 of the “Accounting for a State Institution” configuration, accounting by division is installed optionally, and you can configure the use of accounting by division only on those accounts where it is necessary. You can use the assistant to set up group accounting by department.

Departmental accounting can be used, for example, to account for the costs of production by various departments.

2014: 1C:Enterprise 8. Typical configuration "Accounting of a government institution", edition 2.0

New in version 2.0.30.34: Chart of accounts

Changes were made to the chart of accounts in accordance with the order of the Ministry of Finance of the Russian Federation dated August 29, 2014 No. 89n, amending the Instruction dated December 1, 2010 No. 157n.

Account names changed:

• 201.20 “Institutional funds in a credit institution”;
• 204.32 “Participation in the authorized capital of state (municipal) enterprises”;
• 209.00 “Calculations for damage and other income”;
• 209.80 “Calculations for other income”;
• 502 00 "Liabilities";
• 504.00 "Estimate (planned, forecast) assignments."
• Accounts added:
• 205.82 “Calculations for uncleared receipts”;
• 209.30 "Calculations for compensation of costs";
• 209.40 “Calculations for forced seizure amounts”;
• 209.7A "(Advances) Payments for damage to non-financial assets";
• 209.83 “Calculations for other income”;
• 209.8A “(Advances) Payments for other income”;
• 210.10 "Calculations for tax deductions for VAT";
• 210.11 “Calculations for VAT on advances received”;
• 210.12 “Calculations for VAT on acquired material assets, works, services”;
• 210.N2 "(Unallocated VAT) VAT calculations on acquired material assets, works, services";
• 210.Р2 "Calculations for VAT on acquired material assets, works, services";
• 401.60 "Reserves for future expenses";
• 501.90 “Limits on budgetary obligations for other upcoming years (outside the planning period)”;
• 501.93 "Limits on budgetary obligations of recipients of budgetary funds";
• 502.17 "Accepted obligations for the current financial year";
• 502.19 "Deferred liabilities of the current fiscal year";
• 502.27 “Obligations accepted for the first year following the current one (for the next financial year)”;
• 502.29 “Deferred liabilities of the first year following the current (next financial year)”;
• 502.37 “Obligations assumed for the second year following the current one (for the first year following the next one)”;
• 502.39 “Deferred liabilities of the second year following the current (first year following the next)”;
• 502.47 “Obligations accepted for the second year following the next”;
• 502.49 “Deferred liabilities of the second year following the next”;
• 502.90 “Liabilities for other upcoming years (outside the planning period)”;
• 502.91 “Accepted obligations for other subsequent years (outside the planning period)”;
• 502.92 “Accepted monetary obligations for other subsequent years (outside the planning period)”;
• 502.97 “Obligations accepted for other subsequent years (outside the planning period)”;
• 502.99 “Deferred liabilities for other subsequent years (outside the planning period)”;
• 503.90 "Budget allocations for other regular years (outside the planning period)";
• 503.93 "Budget allocations of recipients of budget funds and administrators of payments by source";
• 17.34 “Receipts of funds to the institution’s cash desk”;
• 18.34 "Removal of funds from the institution's cash desk";
• 27 “Material assets issued for personal use to employees (employees)”;
• 30 "Calculations for the fulfillment of monetary obligations through third parties."
• Accounts that will be discontinued:
• 210.01 “Calculations for VAT on acquired material assets, works, services”;
• 210.N1 "(VAT for distribution) VAT calculations on acquired material assets, works, services";
• 210.Р1 "Calculations for VAT on acquired material assets, works, services."
• Accounts whose scope of application has changed:
• Accounts that will now be used by government institutions:
• 504.00 "Estimate (planned, forecast) assignments";
• 507.00 “Approved volume of financial support”;
• Accounts (and their sub-accounts) that will not be used by budgetary and autonomous institutions:
• 205.40 “Calculations for forced seizure amounts”;
• 205.70 "Calculations for income from transactions with assets."

2013: 1C: Public Institution Accounting 8 Edition 2.0

Edition 2.0 of the “Accounting for a Government Institution” configuration also supports work via the Internet in a service model, which implies launching the program not on the user’s computer, but through a web browser from a site that provides such a service. At the same time, the user is guaranteed secure storage of credentials on this site with complete confidentiality. This operating model is also called a “cloud” service. One of the important advantages of using a cloud service is that users do not have to spend resources, for example, on supporting servers or monitoring versions of 1C: Government Accounting 8 caused by changes in legislation.