(For use on a computer network using roles (Secretary, Resolution Author, Executive User, Administrator), multi-user version)

Contains the program Electronic magazine correspondence(clint part and database file), user manual, manual for the first launch of the program and a file describing the latest changes to the program.

What's new:

Version of the client part of the program 3.4.5

1. In the recipient directory in the data table, the default sorting is set to “descending”. The last entered Addressees (where the correspondence came from) will be displayed in the table above.
2. In " Document file", "Journal of incoming documents", "Log of outgoing documents"The line "Case number" has been added to the table of the document search and selection system for additional condition selection by case number in the nomenclature. The search condition is set to "from the list". The value of the "Case number" field can be selected from the directory by clicking the right mouse button (directly in the "field value" column).

Appearance of the search and selection system in the "Document File" mode:

For more information about using the document search and selection system of the AS Electronic Correspondence Journal program, see paragraph 6.1.

By right-clicking in the search table row with the name of the field “Case Number” in the “Field Values” column, a window will appear for selecting the desired case number from the nomenclature.

3. The error in selecting the value for the case number in the registration card of the outgoing document has been corrected.
4. Fixed an error when adding an executor of an incoming document if the resolution date of the document is not selected.
5. Changed appearance"Users and Passwords" mode. This mode is available only to users with the Administrator role, as well as to the SYSDBA user. For more information about users and roles, see the program user manual, sections 8.1-8.2. All functional actions in the mode have been moved to the control panel in the "Functions" item.

Version of the client part of the program 3.4.4

1. In the registration card of the incoming/outgoing document (tab " Electronic copies of the document") fixed a bug in adding files using drag-and-drop from other applications (Drag&Drop technology).

2. Added the ability to export electronic documents (tab " Electronic copies of the document") by dragging and dropping selected files with the mouse.

To export files containing electronic copies of documents Using the mouse, you must first select the required number of files, then hold down the left mouse button, drag the cursor to another program or window and release the mouse button. The selected files will be copied from the program database.

3. In the main menu of the program, the items in the “Control” section have been changed. Removed subsection " Execution control", containing items for current and preliminary control of incoming documents. An item has been added in which it is possible to select and control documents for the current date and future periods.

4. In the "Analysis - Electronic copies of documents" mode, the function of opening an electronic document has been changed (to eliminate the conflict in memory usage in Windows 7-8).

5. Optimized software interface in modes Journal of incoming/outgoing documents. The speed of searching and opening the registration card for incoming/outgoing documents has been increased.

6. The appearance of the program modes and “Printing incoming/outgoing documents” has been changed. The appearance has become uniform for all main window modes, including the following elements: control panel, data table, status bar. The control panel also has similar elements for searching, highlighting records, searching and selecting, functions, etc.

Appearance of the mode:

Appearance of the "Print" mode registers of incoming/outgoing documents":

7. In the "" mode, additional document information is located in the drop-down panel, which allows you to display a larger number of documents under control on the monitor screen.

8 Updated table of the main menu of the program AS Electronic correspondence journal taking into account the removal and addition of menu items (see paragraph 3).

Version of the client part of the program 3.4.3

1. Fixed an error in filtering data in the reference system.
2. Fixed an error in contextual search inside electronic copies of documents in the "" mode ("Analysis" branch)."
3. Fixed an error in reading the parameter “Number of displayed records in the file cabinet” (Menu “View -> Number of displayed records in the file cabinet”).
4. The default settings of the document search and selection system have been updated.
5. The saved settings of the document search and selection system have been updated.
6. The parameters required to register the program have been updated.
7. Access to the "Document Scanning" mode is now available in the registration card for incoming and outgoing documents (tab " Electronic copies of the document").
8. In the directory of standard resolutions, the field “contents of a standard resolution” has been increased to 512 characters.

Version of the client part of the program 3.4.2

1. An agent has been added to notify users about new registered incoming documents, about documents with due dates. The notification agent informs users with the "Resolution Author" role in the program about new outgoing documents that need to be reviewed (approved/rejected).

The alert agent is located on the Windows system tray.

It is possible to configure the period for notifying the user about events that have occurred, and configure the display of the program on the Windows taskbar.

2. Added permissions to add/delete electronic copies of documents to all users of the program. Previously, only a user with the "Secretary" role had such rights.
3. The length of the "Execution Progress" field of the incoming document has been increased from 50 to 256 characters.
4. The length of the “Form Registration Number” field of the incoming document has been increased from 10 to 20 characters.

Version of the client part of the program 3.4.1

1. The “Responsible and executors by department” mode is open.

The appearance of the mode represents a tree structure, allowing you to imagine staffing table organizations in the form of a tree in which its branches are structural divisions, employees. The number of investments of branches of the company's personnel structure is not limited.

Example of a company tree structure:

2. The "Location Address" field has been added to the addressee directory.

3. The appearance and location of information in the registration card of the incoming document has been changed.

4. Field size " Additional information" of the incoming and outgoing document has been increased to 2048 characters.

5. The default settings of the document search and selection system have been updated.

6. B registration card of the incoming document The appearance and location of information has been changed. Outgoing Document Registration Card divided into 6 tabs:
- Information about the outgoing document;

- Document approval;

Incoming document for removal from control;

Additional information;

Postage;

- Electronic copies of the document.

7. B registration card of incoming and outgoing document The “electronic copy of the document” button is placed on a separate tab.

Any enterprise with a large turnover of goods always faces problems with maintaining business documentation, in particular with its storage and processing. In such organizations, important papers accumulate in the shortest possible time, so after some time the problem of their storage becomes urgent, and a set of additional difficulties accumulates, such as compliance necessary conditions for the safety of papers, their proper systematization and archiving.

Of course, long gone are the days when official documents accumulated on dusty shelves, getting lost in a heap of unnecessary waste paper. Nowadays, thanks to the development information technology, there are special ones for this computer programs And electronic systems. For example, “Registration of organization documents 4.2” (can be downloaded from www.araxgroup.ru), which is intended for recording incoming and outgoing correspondence and internal documents of the organization. Thanks to its skillful use, the question does not arise of what to do with old orders and instructions and how to ensure their secure storage.

On what principles does the application work: main features

With the help of a convenient and intuitive application for the average PC user, you can quickly organize a record of current documentation at all levels of the company’s work and in any format, as well as create the necessary reports. The system provides full cycle working with a document: from creation and processing to saving in an archive, so we can confidently say about the complete automation of document flow in the enterprise and its conversion into electronic format. Now all processes directly related to maintaining documentation at the enterprise do not require careful and painstaking control over the implementation of certain actions. The program will do everything on its own and remind you of the deadlines for documents.

All current papers, as well as incoming/outgoing information are stored in the program document logs, so find required document will not be difficult. Printing an electronic document will not cause any inconvenience, because any modern format is available - Word / Writer, Excel / Calc - with the ability to continue file work in “native” applications.

Benefits of the program

In addition to the ability to use your own visual template in the form of a card, the program gives the user the following advantages:

• setting up alerts for authorized officials individually, creating reminders in calendar form;
• regulated access to the program depending on the level of activity - from simple viewing without the right to make changes to administrative control;
• creating scanned copies of documentation;
• setting access rights to document logs, the ability to enable visibility mode only for your documents;
• support for network operation to ensure productive and comfortable work in a team;
• sending notifications via email or internal program mail;
• the ability to store documentation from several companies at once;
• performing quick analysis, editing and searching for individual journal fields - the program will automatically generate the necessary reports;
• integration with the free Asterisk IP telephony server, allowing you to find up-to-date information already before picking up the phone.

Thus, the improved utility “Registration of organizational documents 4.2” will allow you to create a unified business space with a simple, safe and reliable management system. And with the help of a special application for Android, you can stay in touch under any circumstances, review incoming documents and report on execution, even if you only have a smartphone at hand.

04.02.2016 Registering correspondence on a computer has a number of undoubted advantages compared to conventional non-electronic journals. Here are just a few of them that significantly simplify the registration of documents and increase the efficiency of the company’s internal records management.
1. Unified help system. The initially generated directories (of employees, types of correspondence, addressees, etc.) allow them to be used effectively in the future: they eliminate ambiguous interpretation of the same values, are used when searching and selecting documents according to certain criteria (documents for a specific contractor, by type of correspondence, by nomenclature of cases etc.) are used in the final reporting on office work.
2. Incoming and outgoing documents(correspondence) is located in a single file cabinet, in contrast to different paper journals during regular registration. This file cabinet can have an unlimited (compared to ordinary journals) size and store documents for the entire history of the company. This allows you to quickly find necessary documents in the electronic archive.
3. Possibility of storage in electronic correspondence file copies of paper documents (scanned, electronic files signed with digital signature ( electronic signature). When using such an electronic correspondence journal collectively (on a company’s computer network), each employee, in accordance with their access level (role), can have instant access to the required registered incoming/outgoing document, as well as its electronic copy. When using digital signatures within a company, it is possible to abandon conventional paper media, which significantly reduces financial costs.
4. Control over the execution of incoming documents. The efficiency compared to a regular magazine is also obvious. This is the speed of selection of documents under control, the ability to carry out not only current control, but also preliminary control (for future periods). Details about monitoring the execution of incoming correspondence
5. Printing output documents: registers of registered incoming/outgoing correspondence, registers of documents under control (having deadlines), document resolution, registration card, information about the movement of a document. In all cases, when printing documents, use ready-made templates. This allows you to automatically receive ready-made documents in seconds.
The above advantages of electronic journals compared to paper journals are far from complete.
The purpose of this article is to introduce the reader to the capabilities of the AS "" program when registering incoming/outgoing documents. The advantages described above are also implemented in it.

In the program Electronic correspondence log registration of incoming and outgoing documents is carried out in the document file. Activation of the electronic document file cabinet mode is carried out by selecting the main menu item of the program "Registration - Document file cabinet":

Appearance of the AS document file The electronic correspondence journal looks like:


The interface of the document file cabinet (the purpose of individual elements of the file cabinet toolbar, the file cabinet context menu, the data table) is described in detail in the user manual in paragraphs 3.2.1 - 3.2.3. ().
To register an incoming or outgoing document in the electronic document file of the AS "Electronic Correspondence Journal", you must click on the "Functions - New" button on the toolbar. The program will open a window for document registration:

Depending on the selection of the "Correspondence classification" field, registration of the incoming or outgoing document will continue.

For an incoming document, the registration card looks like this:


After entering information about the incoming/outgoing document in registration card To complete document registration, you must click on the “Save F2” button in the toolbar (there is an alternative way to save documents - the F2 keyboard key).
After saving the document, information about it will be reflected in the data table of the electronic file cabinet.
For more detailed information about registering correspondence in the AS Electronic Correspondence Journal program, see the User's Guide, paragraph 3.2.4-3.2.10 (

A program for recording incoming and outgoing correspondence and internal documents of an organization.

The software product can be customized to suit the needs of your organization.

Information about all correspondence of your company, as well as internal documents (orders, instructions, etc.) is in one place - Document Logs, and you can always easily find the one you need

All information about each incoming, outgoing or internal document is presented clearly in the Card of the corresponding document

You can customize the format of the document number as is customary in your office work

In the daily bustle of work, you will not forget about the deadline for an unfulfilled document! And you won’t have to sort through a pile of papers in search of such documents either - the program will remind you of them itself

Only authorized persons will receive notifications officials: Alerts are configured on a per-user basis. There is also the opportunity to view reminders in the form of a calendar!

To start working with the program, you do not have to manually enter documents for previous years - you can automatically download them from an Excel file.

Convenient team work on documents is provided with support for network operation and the ability to differentiate rights. Access to and work with the program “Registration of Organizational Documents 4.8” is strictly regulated: three levels of access are implemented depending on the functions allowed to the user - administrative, user and for viewing only (without the right to make changes). Additionally, it is possible to fine-tune access to logs for each access level.

Support for working with a scanner will allow you to easily load scanned copies of original documents into the program; it is possible to stream scan when using a scanner that supports automatic sheet feeding.

Officials responsible for the execution of documents will be notified in a timely manner about the receipt of new tasks - the program has functions for sending notifications by e-mail with the ability to link files, store messages and search for them

Maintaining documents of any number of companies in one program: all information on documents is in one place, it is accessible and conveniently presented

The “See only your own documents” function allows you to divide documents between executors, eliminating the possibility of viewing and correcting other people’s documents.

To automatically archive file versions of programs over time on a daily basis, you can use the free Automatic File Archiving utility.

To install free version programs:

*Product support is provided online.

License for 1 workplace The standard (non-SQL) version of the program is provided free of charge, without restrictions.

To purchase additional network workstations, send us an application to the address , indicate in it the name of your company, the name of the product (“Registration of organizational documents 4.8”) and the number of additional workstations, and we will send you a contract and an invoice.

Pay the bill in any way convenient for you.

After payment send to the address This email address is being protected from spambots. You need JavaScript enabled to view it.

Price of the program “Registration of organizational documents 4.8”

Basic version- 1 workplace - Free

from 2nd to 5th inclusive - 4000 rubles for 1 workplace
from 6th to 10th inclusive - 3000 rubles for 1 workplace
from 11th to 20th inclusive - 2000 rubles for 1 workplace
from the 21st and more - 1000 rubles for 1 workplace

Price calculator

0+1*4000=4000 rub.

0+4*4000+1*3000=19000 rub.

0+4*4000+5*3000+10*2000+5*1000=56000 rub.

*Price includes 1 year of telephone and online technical support.

* Dispatch mode is licensed separately, the cost of a license for 1 year is 4,000 rubles. When you turn on the "Dispatcher" mode

For organizations that require increased data storage reliability and access security to information, blocking unauthorized access to data, possible built-in data encryption, the ability to use a web client to view documents and Android applications for notifying executors about the receipt of documents and monitoring the execution of documents, there is versions of the program Registration of organizational documents for Microsoft SQL Server and PostgreSQL.

To purchase the program "Registration of organizational documents" SQL version:

1. Download the demo version of the program (installation file for MS SQL Server and for PostgreSQL) and install the program.

2. Send us a request to This email address is being protected from spambots. You need JavaScript enabled to view it., indicate in it the name of your company, the name of the product (“Registration of organizational documents 4.8 version MS SQL” or“Registration of organizational documents 4.8 version PostgreSQL”) and the number of jobs, and we will send you a contract and invoice.

3. Pay the bill in any way convenient for you.

4. After payment, send to the address This email address is being protected from spambots. You need JavaScript enabled to view it. confirmation of payment (copy or payment order number, date and amount of payment), and we will send you a registration code and activation code.
Original documents (agreement, act of acceptance and transfer of use rights, invoice, invoice, license agreement) are sent by mail after payment.

Price of the program “Registration of organizational documents 4.8 version MS SQL”

Basic version- 1 workplace - 9000 rubles

Additional jobs (for collaboration via network):
from 2nd to 5th inclusive - 6000 rubles for 1 workplace
from 6th to 10th inclusive - 5000 rubles for 1 workplace
from 11th to 20th inclusive - 4000 rubles for 1 workplace
from the 21st and more - 3000 rubles for 1 workplace

To calculate the cost of licenses, you can use Price calculator

Example of cost calculation for 2 jobs:
9000+1*6000=15000 rub.

Example of cost calculation for 6 jobs:
9000+4*6000 +1*5000 =38000 rub.

Example of cost calculation for 25 jobs:
9000 +4*6000 +5*5000+10*4000+5*3000=113000 rub.

When selecting the extended option warranty service price additional year support is 20% of the cost of licenses.

* The license period is not limited.

"Control room" 1 month is provided free of charge, the cost of an unlimited time license is 12,000 rubles.

PostgreSQL is a freely distributed SQL server that is a worthy alternative to the commercial Microsoft SQL Server; the PostgreSQL DBMS is especially relevant for government agencies within the framework of compliance with the policy for the use of Russian software products.

Price of the program “Registration of organizational documents 4.8 version PostgreSQL”

Basic version- 1 workplace - 10,000 rubles

Additional workstations (for network collaboration):
from 2nd to 5th inclusive - 7000 rubles for 1 workplace
from 6th to 10th inclusive - 6000 rubles for 1 workplace
from 11th to 20th inclusive - 5000 rubles for 1 workplace
from the 21st and more - 4000 rubles for 1 workplace

To calculate the cost of licenses, you can use Price calculator

Example of cost calculation for 2 jobs:
10000+1*7000=17000 rub.

Example of cost calculation for 6 jobs:
10000+4*7000 +1*6000 =44000 rub.

Example of cost calculation for 25 jobs:
10000 +4*7000 +5*6000+10*5000+5*4000=138000 rub.

*Price includes 1 year of telephone and online technical support. When choosing the extended warranty option, the cost of an additional year of support is 20% of the license cost.

* The license period is not limited.

* Dispatch mode is licensed separately, the cost of a license for 1 year is 4,000 rubles. When you turn on the mode "Control room" 1 month is provided free of charge, the cost of an unlimited time license is 12,000 rubles.

Among program users State Unitary Enterprise of the City of Moscow "Office for Reconstruction and Development of Unique Objects", JSCB "Russian Trust Bank", LLC "KB Finance Business Bank", Commercial Bank "RBA", LLC "Multi-profile Processing Company", JSC "Tsentromashproekt", JSC "Krasnogorsk Plant" "Electrodvigatel", State Public Institution of the Republic of Dagestan "Directorate of the Unified State Customer-Developer" of the city of Makhachkala and many others.